Geekbot pricing explained (2026): what a team actually pays, with worked examples

Geekbot's pricing page is short, which is to its credit, and still manages to surprise people on the first invoice. The reasons are three numbers that are easy to read past: the $2.50 headline is the annual rate, the poll charge is separate and per respondent, and the free plan's 10 is a pool shared between standups and polls. This article walks through every rule on the pricing page and in Geekbot's help centre, then works the arithmetic for teams of 10, 15, 25, 50 and 100. Everything is checked against geekbot.com/pricing and the help centre as of September 9, 2026.

Full disclosure: we make asyncmate, a competing standup bot. The Geekbot alternative page compares the two, and the Geekbot review covers the product. This article is about the bill.

The three plans

Every new team gets a 30-day trial of the full Basic feature set; when it ends you land on Starter unless you pick a paid plan. Geekbot's annual discount works out to about 17 percent.

Rule 1: you pay for active participants, not seats

This is the part Geekbot gets right and says clearly. By the help centre's fair pricing article, a billable participant is "a user who submits a standup update or responds to polls and surveys" or "an admin who manages a standup or accesses reports in the Geekbot dashboard". Someone who is in the channel and never answers is not billed. Someone who stops answering drops off the bill: "if a user stops participating in standups or surveys, you will no longer be billed for that user."

Two details inside that rule.

• Admins count. A team lead who never writes a standup but opens the dashboard to read reports is an active participant. On a small team this is one extra seat you may not have counted.
• Once per person per month. Charges apply "per participant per month, regardless of how many standups, polls and surveys they take part in". Someone in three standups is one participant. This also means a daily standup costs the same as a weekly one.

Rule 2: polls are a second meter

Polls and surveys are not included in the standup price. They are $1 per respondent per month, or $0.75 on annual billing, by the help centre's cost article. A respondent is a unique person who answered any poll or survey that month; like standups, it is once per person however many polls they answered.

The practical effect: a team that runs a standup and one monthly pulse survey to the same people pays $4 per person on monthly billing, not $3. A survey sent to the whole company, beyond the standup team, adds a dollar for every person who responds. This is the line most often described as a surprise in user reviews, and the reason to decide up front whether polls will be part of how you use the tool.

Rule 3: the free plan's 10 is one pool

Starter is free for up to 10 active participants a month, and by the Starter plan article that is "across standup participants and poll/survey respondents". Eight people answering the standup and three more voting in a poll is eleven. Geekbot's phrasing is gentle, you "won't suddenly lose access", but to keep going with more than 10 a paid plan is required.

Starter also has a three-month history limit and excludes a list of features: posting the report in a thread, manual reminders, anonymous reporting, API access, engagement summaries, Geekbot AI, and CSV export. What it includes is the full daily standup: unlimited standups, customizable questions and schedules, out-of-office, 25-plus templates and the analytics dashboard.

Rule 4: proration, credits and discounts

• Mid-cycle joins are prorated. "If a user joins 10 days into a 30-day cycle, you only pay for the remaining 20 days of that cycle."
• Unused fees are credited. Geekbot credits the account for unused subscription fees when the count drops.
• Non-profits and education. A charity plan with up to 50 percent off, on monthly or annual billing, by request through support, per the special pricing article.
• Enterprise volume discounts exist but are not published; they are tied to licence count and commitment length.
• Cancelling is done by removing the app from Slack or Teams.

What a team actually pays

Monthly cost on the Basic plan, with everyone on the team answering the standup. The poll column assumes one poll or survey a month answered by the same people.

Annual billing means the year is paid up front: 25 participants on annual billing is $750 at the start of the year, not $62.50 a month. And these are the everyone-answers figures. A 25-person channel where 18 people actually write standups is billed for 18, plus any admin who only reads.

Three shapes to check your own team against.

The 12-person team that never polls. Two over the free pool, so Basic at $36 a month or $30 annual. Most of the bill is the two people who pushed it over the line; if two of the 12 are occasional, dropping them from the standup keeps it free.

The 20-person team with a monthly survey. $60 for standups plus $20 for the survey on monthly billing, $80 a month. The survey is a quarter of the bill.

The 40-person company where 15 run standups and 40 answer a quarterly eNPS. Standups are $45 a month. In the survey month, 40 respondents add $40; in the other two months, nothing. Geekbot's once-per-person rule means the survey costs $40 three or four times a year, not every month, which is the fair reading of their model.

Where the model punishes you

Geekbot's billing basis is fair, and the cases where it costs more than you expect are all about the poll meter and the annual toggle.

• Frequent, wide polls. A weekly poll to a 60-person department is $60 a month on top of whatever the standup costs, every month it runs.
• Wanting the $2.50. It needs a year paid up front. Month to month is $3.
• A small team with an occasional voter. Ten answering and one voting is eleven, and the free plan is gone.
• Admins who only read. Each is a participant.

Where it saves you: a large channel where only a handful post. A 50-person channel with 8 regular reporters is $24 a month, and nobody pays for the silent 42.

How this compares with asyncmate

The disclosure again: asyncmate is our product. The models are similar in the way that matters, both bill only people who take part, and they differ in three places.

For 25 people who answer standups and one monthly poll: $100 on Geekbot monthly billing, $81.25 annual, $62.50 on asyncmate. The calculator on the Geekbot alternative page runs your own numbers. Figures from geekbot.com/pricing and our pricing page, September 9, 2026. Geekbot is a trademark of its owner; asyncmate is not affiliated with Geekbot.

FAQ

How much does Geekbot cost per user? $3 per active participant per month on monthly billing, or $2.50 per month on annual billing, for standups. Polls and surveys are a separate $1 per respondent per month, or $0.75 annual. Only people who answer a standup, respond to a poll or survey, or manage standups and read reports as an admin are billed.

Is Geekbot free? Yes, for up to 10 active participants a month on the Starter plan, counted across standups and polls together. Starter includes unlimited standups, templates, out-of-office and analytics, with three months of history and without threads, manual reminders, anonymous reporting, API, CSV export and Geekbot AI.

Does Geekbot charge for polls? Yes, separately from standups: $1 per unique respondent per month, or $0.75 on annual billing, once per person however many polls they answer that month. On the free plan, poll respondents count toward the same 10 as standup participants.

Does Geekbot bill everyone in the channel? No. Only active participants: someone who submits a standup, responds to a poll or survey, or manages standups and reads reports in the dashboard. People who never answer are not billed, and someone who stops answering drops off the bill.

Is Geekbot billed monthly or annually? Both. Monthly billing is $3 per participant; annual billing is $2.50 per participant with the year paid up front, about 17 percent less.

Does Geekbot offer a discount for non-profits? Yes. A charity plan with up to 50 percent off for non-profit and educational organisations, on monthly or annual billing, arranged through support.

Is there a Geekbot free trial? Every new team gets 30 days of the full Basic feature set. After that you land on the free Starter plan unless you choose a paid plan.

How do I cancel Geekbot? Remove the Geekbot app from your Slack or Microsoft Teams workspace. Geekbot credits unused subscription fees when your participant count drops.